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What are the dates for the Virtual Reverse Expo?
The 2020 Spring Radiology & Imaging Virtual Reverse Expo sessions will be scheduled over three days:

    • Tuesday, May 12th
    • Wednesday, May 13th
    • Thursday, May 14th

Session times will be 8:00 am – 5:00 pm (Central) each day. All times are posted in Central Time Zone. Please ensure your schedule is flexible for those three days as your appointments may be scheduled anywhere within the session times over those three days.

 

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How does the Virtual Reverse Expo work?
Our Virtual Reverse Expo will facilitate 5 minute one-on-one meetings in a custom platform developed specifically to foster connections between providers and suppliers – click here for a sneak peek at our platform.

    • Each meeting will have a unique ID which will be visible from your personal Virtual Reverse Expo dashboard and will also be emailed to you in advance.
    • Each participant will connect via webcam and will have the choice of utilizing computer audio or calling in from a phone.
    • Information for the provider executive will be visible on the screen during each meeting, including Name, Job Title, Facility, City, State, GPO Affiliation and Licensed Beds; this information along with an email address and office phone number will also be sent to you in a meeting summary email after your meeting.
    • A field for notes will be available so you can make documentation as you go without leaving the meeting; the notes will be included in the meeting summary  email – your notes will not be shared with the provider at any time.
    • A countdown timer will be visible during the entire meeting with emphasis prompts as it reaches 1 minute and again with 30 seconds remaining. At the conclusion of the 5 minutes, the meeting will end but you will be able to wrap up your notes and return to your Virtual Reverse Expo dashboard at your convenience to prepare for & join your next meeting.

 

How do I select the provider executives I want to meet with?
You will receive a link to your Provider Selections spreadsheet where you can indicate your meeting preferences by marking each registered provider as either Yes or No.  We request that you select as many providers as possible (with a required minimum of 50 provider executives selected) to ensure we are able to schedule as many preferred meetings for you as possible.

The following information will be available on your Provider Selections spreadsheet:

    • First & Last Name
    • Job Title
    • Facility
    • City
    • State
    • Licensed Beds
    • Primary GPO Affiliation
    • Your Reverse Leads will be identified, letting you know which providers specifically want to speak with a representative from your company and which providers are interested in the product or service category with which you are associated.

 

When will the selection process happen? And when will I get my meeting assignments

    • You will receive a link to your Provider Selection spreadsheet on Tuesday, May 5th
    • You must return your selections no later than 7:00pm Central on Thursday, May 7th
      • PLEASE NOTE: If we do not receive your selections by this time, your meetings will be assigned at random based on your Reverse Leads
    • Your scheduled meetings & times will be emailed to you and available in your personal Virtual Reverse Expo dashboard on Friday, May 8th
 

 

How many meetings will be available?
Each registered supplier will receive between 15 – 25 scheduled meetings. The exact number will be based on the providers you selected and their availability. Please remember: the more providers you select, the more meetings we will be able to schedule for you.

 

How are the times set for each meeting?
Each registered provider will select one-hour blocks of time when they are available during our three days of Virtual Reverse Expo sessions. Each provider will have 10 five-minute one-on-one meetings scheduled in each one-hour block of time. As they are some of the most in-demand professionals in our country right now, we want to make it as easy as possible for as many as possible to participate by working around their individual schedules for each of those three days. And we want to give you as many meetings as possible with the providers you have selected by matching you with the times they have available. Your scheduled meetings & times will be available in your personal Virtual Reverse Expo dashboard on Friday, May 8th. Please ensure your schedule is flexible for each of the three Virtual Reverse Expo days as your appointments may be scheduled anywhere within the session times over those three days:

    • Tuesday, May 12th between 8:00am – 5:00pm (Central)
    • Wednesday, May 13th between 8:00am – 5:00pm (Central)
    • Thursday, May 14th between 8:00am – 5:00pm (Central)

 

How long is each meeting? What if I’m late, or I need more time?
Each Virtual Reverse Expo meeting will be scheduled for 5 minutes. As each provider has 10 meetings scheduled per hour, all meetings must begin and end promptly as scheduled. The 5 minute time-frame for each meeting will be enforced and a running countdown timer will be clearly visible during the entire meeting to help each participant keep track. Contact information will be shared to help you facilitate follow up conversations.

Please login to your personal Virtual Reverse Expo dashboard and join your meeting 15 minutes before your scheduled session to ensure you do not have trouble connecting or miss any of the requested time, as the 5 minute timer will begin promptly at the meeting start time even if you join the meeting late.

 

What if the provider I am scheduled to meet with does not show up? What if I miss a meeting?
Healthcare providers are some of the most in-demand professionals in our country right now. We will work diligently to ensure that each registered provider attends all of their scheduled Virtual Reverse Expo meetings, but we know that emergencies will occur and thank you in advance for your understanding when a provider does miss a meeting. Our plan is to ensure that each attending Supplier has ample meetings scheduled, anticipating that some of the scheduled meetings may be missed due to unforeseen events at the provider facilities.  We will have an appointment makeup day (date to be published soon) for rescheduling, but may not be able to match everyone back up exactly. If you are unable to join a scheduled meeting, we will not be able to reschedule any of those.

 

What if I have an issue or need technical assistance?
The same standards of customer service apply to our virtual conference as you have come to expect from our physical events. If you need assistance at any time, call 615-449-6234. Our staff will be on hand and immediately available to assist with any questions to make this as easy and successful as possible for you. No automated bots or third party call centers involved. We will be at your service when you need us. 


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